Free Resource · Cheat Sheet

Outlook Keyboard Shortcuts Cheat Sheet

Email eats the day — these Outlook shortcuts give some of it back. Reply, file, search, and jump between mail, calendar, and tasks without touching the mouse. Print the one-page version and keep it close.

Mail

ShortcutWhat it does
Ctrl + NNew email
Ctrl + RReply
Ctrl + Shift + RReply all
Ctrl + FForward
Ctrl + EnterSend the message

Managing Mail

ShortcutWhat it does
Ctrl + ESearch mail
Ctrl + Q / Ctrl + UMark read / unread
Ctrl + Shift + VMove to a folder
Ctrl + Shift + GFlag for follow-up
DeleteDelete the message

Switch Views

ShortcutWhat it does
Ctrl + 1Go to Mail
Ctrl + 2Go to Calendar
Ctrl + 3Go to Contacts
Ctrl + 4Go to Tasks

Create From Anywhere

ShortcutWhat it does
Ctrl + Shift + MNew message
Ctrl + Shift + ANew appointment
Ctrl + Shift + QNew meeting request
Ctrl + Shift + KNew task
Ctrl + Shift + CNew contact

Basics

ShortcutWhat it does
Ctrl + C / VCopy / Paste
Ctrl + Z / YUndo / Redo
F7Spelling check
Ctrl + PPrint

Open the full one-page version above to view or print, and keep it next to the keyboard — a faster inbox adds up fast.

The full one-page cheat sheet

Open the full-size version in a new tab to view, print, or save — pin it by every desk and the shortcuts stick fast.

Open the full cheat sheet
Microsoft Outlook keyboard shortcuts cheat sheet — printable infographic

FAQs

How do I send an email with the keyboard in Outlook?

Press Ctrl + Enter to send the message you're composing. Outlook may ask you to confirm the first time, with an option to always send on Ctrl + Enter.

How do I quickly start a new email from anywhere in Outlook?

Press Ctrl + Shift + M to open a new message window from any view — mail, calendar, contacts, or tasks.

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